When you are relocating offices for your business, there are many things you must plan and sort out to ensure the move goes off without a hitch.
You want to ensure the transition is smooth and without complications, and the best way to do this is with extensive planning. There are many factors you must prioritise when moving offices to enable a smooth transition, and you can see some of the most vital ones listed below.
The New Location
You must ensure that the location of your new office space is suitable and easily accessible for your employees and clients. You will need to pay more if you want a prime and central location for your office, but this can help make your employees happy and attract the best talent to your business. You want to ensure there are plenty of amenities close by, such as:
- Medical Facilities
Having plenty of options for your employees to use when they are on their breaks or after finishing work can help them maintain a suitable work-life balance. Ensure there is plenty of parking and links to transport networks, including public transport, which will make it easy to get to for everyone.
Planning Your Space
When you have found a suitable location for your new offices, you must also consider the layout and floor plan you want for your office. Most offices are empty shells when you rent them, which gives you the chance to create a layout that is ideal for your business. It is worth using the services of a reputable and experienced company to help you plan the design and fit-out of your office, such as Contract Interior Systems. You can utilise their experience to maximise the use of space and ensure plenty of room for all the different departments in your company. You will need multiple quotes from various companies for this work to ensure you select one that charges a fair price. You also want to do plenty of research on the potential companies’ reputations before deciding which one to use.
Future Growth Of Your Business
You also need to ensure that there will be room in your new office space for your company to expand so there is space for new employees. The last thing you want to do is go through the hassle and expense of getting a new office for your company to outgrow it within six months, which can prove expensive. Always have one eye on the future when looking at suitable offices and designing the layout and try to select flexible options that can accommodate the changing needs of your business.
Something else you must prioritise before moving into your new office space is the technology infrastructure your workplace will need to enable it to run smoothly. You will need a reliable and robust infrastructure for your business, including high-speed internet, network cabling, phone lines, and adequate power outlets to plug everything in and power them. Consider installing a raised access floor or suspended ceiling in our office, giving you plenty of space to run and hide cabling. It will also help future-proof your office and enable you to change the configuration of it when the needs of your business change, with minimal disruption.
You must also consider the well-being of your employees when planning and designing your new office space. You want to ensure they are comfortable in the space you provide, which can help boost their productivity. Ensure that the office has as much natural light as possible and suitable electric lights and that there is plenty of insulation to help you regulate the temperature throughout the year. You will also need to be selective when choosing new furniture for your office space, and you want to invest in high-quality ergonomic furniture for your workplace. It may cost a little more, but it is often more durable and can help ensure your employees are comfortable, reduce strains and injuries, and reduce absenteeism in your workplace.
Moving Into Your New Office
Even if you are buying new furniture for your office, you will still have things you need to relocate, such as computer equipment and other essential items. It is best to use the services of a reputable moving company that can help you with this task, and doing it on the weekend can ensure there is as little disruption to the daily running of your business as possible. Most moving companies can work on weekends, although it may cost a little more, and it means you can have an almost seamless transition from your old workplace to your new one. Your employees can leave the old office on the Friday, and arrive at the new one on the Monday, with everything ready for them to start work.